Getting more done with less time
Links and resources mentioned:
- Build a Quiz Funnel That Works For You: Our Favorite Lead Magnet Strategy: https://player.captivate.fm/episode/0fb76578-d1de-4599-a0c3-511bda1298bd/
Today, we’re sharing the behind-the-scenes tools and strategies that help us—and our clients—get more done without burning out.
We’re diving into the ways we use AI, automation, and systems to run our businesses with more ease and less manual effort. From delegating to AI assistants (yes, we talk ChatGPT!) to setting up automated workflows and organizing everything inside Notion, we’re giving you a look at how we streamline our day-to-day so we can focus on what really matters.
If you’ve ever felt like you're doing way too much or wearing every hat in your business, this episode is your permission slip to work smarter. These tools have helped us operate like a much bigger team and still have energy left for life outside of work.
How we use AI to lighten the load
AI can be more than a trendy tool. It can be your most reliable virtual teammate. We use tools like ChatGPT to brainstorm content ideas, write outlines, refine communication, and even support client deliverables.
It’s like having a strategist, copy editor, and creative partner all rolled into one minus the payroll. The key? Don’t treat AI as a novelty. Use it intentionally. Craft better prompts, give it context, and treat it like a smart assistant you’re training to work alongside you.
Our favorite automations that save us hours every week
We’re big believers in systems that work while we work or even while we sleep. Whether it’s sending a welcome email to a new client, auto-tagging a lead, or syncing data between tools, automation takes care of the repetitive stuff so we don’t have to.
Tools like Zapier, Notion, and our email platforms help us stay consistent without constant oversight. And the best part? Automation doesn’t mean losing the personal touch. With the right setup, you can still show up intentionally and give yourself the breathing room you need to thrive.
Feeling overwhelmed? Start here.
If AI and automation feel like “someday” projects, let’s simplify. Start by asking:
- What tasks do I repeat every week?
- What do I dread doing (that a system could do instead)?
- Where does work slip through the cracks?
Once you’ve got a few answers, start with just one improvement. Maybe that’s creating a content planning system in Notion. Or automating a single step in your client onboarding. Tiny changes add up quickly and before you know it, you’ll have a business that runs smoother with less effort.
Final thoughts
AI and automation aren’t just buzzwords; they’re tools that can radically improve the way your business runs. By building smart systems, delegating to digital teammates, and streamlining your workflow, you create more time, energy, and focus for what really matters.
You don’t have to hustle harder to grow, you just need to work smarter. And these tools can help you get there.
